Services - stone-panther

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Document Audit

A thorough assessment of your current documentation ecosystem. We analyze storage locations, naming conventions, access patterns, and retrieval efficiency. The audit identifies redundancies, gaps, and bottlenecks in your existing workflow. Deliverables include a detailed report with prioritized recommendations and an implementation roadmap.

$1,495 per audit

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System Design

Custom workflow architecture built around your organizational structure. We develop classification taxonomies, folder hierarchies, naming standards, and routing rules specific to your document types. Includes stakeholder interviews, process mapping, and technical specifications for implementation.

$3,750 starting

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Migration Services

Seamless transfer of existing documents into your new system. We handle metadata extraction, format conversion where needed, and quality verification. Documents are reorganized according to the new structure while maintaining version history and access logs. Includes pre-migration cleanup and post-migration validation.

$2,295 per project

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Staff Training

Hands-on workshops ensuring your team can effectively use the new document system. Training covers daily operations, search techniques, filing procedures, and common troubleshooting scenarios. We provide role-specific sessions for different user types and create reference materials for ongoing use.

$895 per session

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Ongoing Support

Continuous assistance as your document needs evolve. Monthly support includes system health monitoring, user support tickets, minor adjustments to workflows, and quarterly review calls. We track adoption metrics and identify opportunities for optimization as your organization grows.

$475 per month

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Compliance Review

Assessment of documentation practices against industry regulations and retention requirements. We review your policies, identify compliance gaps, and recommend adjustments. Particularly relevant for organizations subject to financial, healthcare, or legal documentation standards.

$1,875 per review

How We Work Together

Every engagement follows a structured process designed to minimize disruption while maximizing results.

1 Discovery Call: We learn about your current challenges and goals in a 30-minute conversation. No charge, no obligation.
2 Proposal Development: Based on your needs, we outline a specific scope of work with clear deliverables and timeline.
3 On-Site Assessment: For design and migration projects, we spend time observing how your team actually works with documents.
4 Implementation: We execute the agreed work with regular check-ins to ensure alignment with your expectations.
5 Handover: Documentation, training, and support transition ensure your team is equipped to maintain the system.

Data visualization and workflow planning

Bundled Packages

Combined services at reduced rates for comprehensive transformations.

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Starter Package

Document Audit plus Staff Training. Ideal for organizations that want to understand their current state and equip their team before making system changes.

$2,190 save $200

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Transformation Package

Document Audit, System Design, and Migration Services combined. A complete overhaul of your document management infrastructure from assessment to implementation.

$6,995 save $545

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Enterprise Package

All services including Compliance Review and 6 months of Ongoing Support. For organizations requiring comprehensive transformation with extended partnership.

$12,450 save $1,505

Our Services