GDPR Compliance

Last updated: September 2024

Our Commitment to GDPR

stone-panther is committed to protecting the privacy and security of personal data in accordance with the General Data Protection Regulation (GDPR). This page outlines how we comply with GDPR requirements and explains the rights available to individuals whose data we process.

Data Controller Information

For the purposes of GDPR, stone-panther acts as a data controller for personal information collected through our website and services. Our contact details are:

stone-panther
1055 West Hastings Street, Suite 1400
Vancouver, BC V6E 2E9
Canada
Email: [email protected]

Legal Basis for Processing

We process personal data under the following legal bases as defined by GDPR:

• Consent: When you have given clear consent for us to process your personal data for specific purposes, such as subscribing to communications.
• Contract: When processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
• Legal Obligation: When processing is necessary for compliance with a legal obligation to which we are subject.
• Legitimate Interests: When processing is necessary for our legitimate interests or those of a third party, except where such interests are overridden by your interests or fundamental rights.

Your Rights Under GDPR

If you are located in the European Economic Area (EEA), you have certain rights regarding your personal data:

• Right of Access: You have the right to request copies of your personal data. We may charge a small fee for this service.
• Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• Right to Erasure: You have the right to request that we erase your personal data, under certain conditions.
• Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
• Right to Object: You have the right to object to our processing of your personal data, under certain conditions.
• Right to Data Portability: You have the right to request that we transfer the data we have collected to another organization, or directly to you, under certain conditions.

Exercising Your Rights

To exercise any of these rights, please contact us at [email protected]. We will respond to your request within one month, though this period may be extended by two further months where necessary, taking into account the complexity and number of requests.

We may request specific information from you to help us confirm your identity and ensure your right to access your personal data or exercise any of your other rights.

Data Transfers

When we transfer personal data outside of the EEA, we ensure appropriate safeguards are in place to protect your data, including:

• Adequacy decisions by the European Commission
• Standard contractual clauses approved by the European Commission
• Other appropriate safeguards as permitted under GDPR

Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including to satisfy any legal, accounting, or reporting requirements. The retention period may vary depending on the context of the processing and our legal obligations.

Data Security

We have implemented appropriate technical and organizational measures to ensure a level of security appropriate to the risk, including:

• Encryption of personal data where appropriate
• Regular testing and evaluation of security measures
• Access controls to limit who can access personal data
• Staff training on data protection obligations

Data Breach Notification

In the event of a personal data breach that is likely to result in a risk to the rights and freedoms of individuals, we will notify the relevant supervisory authority within 72 hours of becoming aware of the breach, where feasible. If the breach is likely to result in a high risk to individuals, we will also notify the affected individuals without undue delay.

Complaints

If you have concerns about our data processing practices, you have the right to lodge a complaint with a supervisory authority. We would, however, appreciate the opportunity to address your concerns before you approach the supervisory authority, so please contact us in the first instance.

Changes to This Notice

We may update this GDPR notice from time to time. We will notify you of any significant changes by posting the updated notice on our website and updating the "Last updated" date.